Service Info - Billing & Payment

University Customers:

1.) If the food catering service costs less than $50.00, campus departments must pay Spartan Shops via petty cash.

If the food catering costs more than $50.00, campus departments can either:

2.) Pay Shops via procurement card or

3.) Request to be invoiced.

To request that SJSU be invoiced, the department should provide Shops a PeopleSoft Chartfield string at the time of the order. Account 660904 (Food Catering Services) has been created to identify this type of expense and should be used for all catering orders. The Chartfield string should consist of a minimum of 660904-FFFFF-DDDD, where FFFFF is the fund and DDDD is the department ID you specify. The Class and Project ChartFields are optional. Upon filling the order, Shops will invoice SJSU. Accounts Payable will process the invoice in accordance with its standard procedures.

The department may request that the Research Foundation or Tower Foundation be invoiced instead of SJSU, by providing a Foundation account number instead of an SJSU ChartField string. Again, this information must be provided at the time the order is placed so Shops will know whom to invoice.

Helpful links:

The SJSU Procurement Web site ( http://www.sjsu.edu/pass/facultystaff/pathsum/index.shtml ) for general information about procurement options.

The SJSU Accounting Web site ( http://www.sjsu.edu/depts/actcst/acctweb_documentation.htm ) for account definitions.

Non-University Customers:
A credit card number to guarantee payment, or a 50% deposit, is required at least one week prior to all events. (Very large events will require a 50% deposit.) Please note an 18% service charge will be added to all food and beverages. All service and labor charges are subject to an applicable California sales tax.

Credit Cards accepted include VISA, Master Card, Discover and American Express.
Procurement cards and credit cards are not charged until after an event is over, unless other arrangements are made. Please note that your statement will show a charge made at Spartan Bookstore, even though the charge is really with Spartan Dining.

Make checks payable to:
Spartan Shops, Inc.
(include date of event and department on payment)
1125 N. 7th Street
San Jose, CA 95112